Thank you for presenting your poster at the ROeS 2025 conference in Graz, Austria.

In addition to displaying the actual poster, we plan a plenary Poster Highlight Session where you will have the opportunity to do a quick, 90-seconds, presentation of your poster to the audience. The aim of this session is to make the audience aware of your poster and invite them to visit it or contact you.

Please find below some guidance for creating and submitting your poster for the conference.

Poster sessions

We will have one 30-minute session in which you can present your poster. The sessions is on Monday morning immediately after the keynote presentation. You can see the session to which you are assigned in the schedule online.

We are organizing a dedicated Poster Session during the afternoon coffee break on Monday, 15th of September, where we ask you to stand next to your poster.

Event time: Monday, 15th of September 2025; 15:20-16:00
Location: Foyer

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Poster Format

Size: A0 portrait orientation.

Printing: Note that there is no printing service at the conference and you will need to bring your printed poster with you.

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Poster Highlight Session

Presentation Format

  • Please submit your poster slide for the Poster Highlight Session within your ConfTool account no later than Sunday, 7th of September 2025

  • Please provide only one slide (no exceptions) as a PDF file in 16:9 format, i.e. export/print accordingly.

  • We cannot accept any other slide format since we are combining all poster pitch slides into one presentation

  • We cannot accept USB sticks or files via email at the conference

  • The slide should include the following: poster title, author names, poster number and 3-4 headline messages to encourage attendees to visit your poster. You can also add your email address or linkedin so that attendees can contact you.

  • Do not use any animations

  • Your poster number is your abstract submission ID (see ConfTool)

  • The slide must be in English

  • Clearly identify your slide with your last name, term ‘poster’, submission ID in the filename (example: Smith_poster_ID446.pdf)

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Upload Instructions

  • When logging into ConfTool you can click on “Your Submission” to see your submission:

  • Then click on final upload:

  • After choosing your file please upload and save the data:

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Set-up and Removal Information

  • Poster set-up: Arrive 30 minutes before the first session on Monday, 15th of September 2025, to hang your poster on the poster wall
    • Each presenter will have their own poster number assignment per the attached poster flyer (your submission ID number)
    • Magnets will be provided on site to hang each poster
  • Optional: Presenters may want to bring additional literature to post with poster. Tip: An envelope is helpful in which to hang additional materials. Another option is to include a QR code in the poster graphics that links to a paper or more detailed information.
  • Reminder: Posters will be read from a distance. Charts, drawings, and illustrations should be similar to those you would use in making slides. Text should be in a large typeface.
  • Poster removal: Presenters must remove their posters on Thursday, 18th of September 2025. If posters are not removed by the end of the conference (15:00), they cannot be reclaimed.
  • We look forward to your in-person poster presentation in September

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At the conference

  • Arrive 30 minutes before the first session on Monday, 15th of September 2025, to hang your poster on the poster wall
  • Please arrive in the main conference room at least 15 minutes before the first session on Monday, 15th of September 2025, is due to start since the Poster Highlight Session is starting right after the keynote. Please introduce yourself to the session chairs and take a chair on the seat that is marked with your poster number and name.
  • When starting the Poster Highlight Session after the keynote presentation, we will ask you to stand in line in front of the room for your poster pitch. This session will have a faster pace than other sessions. It is very important that you remember your poster number so that you are presenting the right slide.
  • If you do not submit a slide, you cannot present your poster in the Poster Highlight Session. Let us know if you do not want to submit a slide ().
  • The presentation of the poster slides will be controlled by the session chair. You will not be able to use a laser pointer or any other pointers.
  • There is a dedicated Poster Session during the afternoon coffee break on Monday, 15th of September 2025, where we ask you to stand next to your poster.
  • Remove your poster after the last session of the conference (Thursday, 18th of September 2025, 15:00)

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