Thank you for agreeing to speak at the ROeS 2025 Conference in Graz, Austria. Please find below some guidance for creating and submitting your presentation for the conference.

Session time

If you want to know your session date and time, check the schedule online.

The time allocated for a presentation is 15 minutes followed by Q&A (approx. 4 minutes).

Back to top


Submitting your Presentation

  • Please submit your presentation within your ConfTool account no later than Sunday, 7th of September 2025
  • We cannot accept USB sticks or files via email at the conference
  • If you want to update your presentation, you can upload a new file the same way the first one was uploaded, but no later than 7th of September 2025

Upload Instructions

  • When logging into ConfTool you can click on “Your Submission” to see your submission:

  • Then click on final upload:

  • After choosing your file please upload and save the data:

Back to top


Presentation Format

  • Your presentation should be in a PowerPoint (pptx) or PDF file format. No other formats (e.g. Excel, Word) will be accepted.
  • All presentations will be projected in 16:9 format landscape (not 4:3) using the provided Powerpoint or PDF file on a Windows laptop.
  • All presentations must be in English, followed by Questions & Answers in English
  • Keynote (MacOS) will not be supported because it cannot be played back on a Windows PC. Please export your presentation as MS Office 365, using filename extension ‘.pptx’.
  • Clearly identify your presentation with your presentation date and name in the filename (example: 04SEP23_John_Smith.pptx)
  • The maximum file size is 10 megabytes

Presentation Design Recommendations

  • Use high contrast colours; light text on dark background or vice versa
  • Hyperlinks to external content such as websites cannot be supported

Back to top


At the conference

  • Speakers should arrive in the respective session room 10 minutes before the session is due to start.
  • Please introduce yourself to the session chairs.You can find your session chair’s name in the program.
  • All session rooms are equipped with a desktop computer and LCD projector, microphones will be provided in the larger session rooms
  • We will ensure that your slides will be ready at the session room desktop computer for your talk.
  • A technician will be present in each session room to assist speakers in accessing their respective presentations
  • We will not provide a laser pointer. If you need to point to anything in your presentation you can use the pointer within Powerpoint and Acrobat Reader, respectively. Please get familiar with this before the conference.
  • Time Management: Ensure your presentation fits within the allocated time. A good rule of thumb is to plan for at least one slide per minute. The session chair will use time cards to indicate when you are nearing the end of your allotted time.
  • At the time of the session if there are no-shows, the chair of the session will announce the no-show and maintain the sequence of presentations. In other words, there should be no pauses in the session. The chair will keep the time and take questions from the audience, and – together with a volunteer assigned to the session room – assist you with the technical equipment.
  • Note: In the event of speaker no-shows, the session chair can use the time for an extended question and answer period or begin the next presentation.

Back to top